No matter your experience with Microsoft Word, there’s a strong possibility you need to make the most of this potent tool. Microsoft Word offers many hidden features and handy tricks to enhance productivity significantly.
- Learn how to save time and effort by searching for non-text objects like pictures and tables within your documents.
- Learn how to add timestamps that update in real-time, keeping track of the last alteration of your text.
- Use the built-in search engine to find definitions and explanations without leaving your work.
- Convert PDF files to editable Word documents easily, allowing for simple editing and collaboration.
- Improve the visual attractiveness of your papers by adding emojis, icons, and other pictures from Word’s large library.
10 Hidden MS word tricks you should know
Here, we’ll uncover some useful MS word tricks and features you might not be aware of.
1. Non-Text Search Function
Microsoft Word’s search function is a familiar tool for finding specific Text within a document. However, many users must be aware that it can also search for non-text elements like graphics, tables, equations, footnotes, and more.
To access this feature, press Control + F (or Command + F on Mac) and click the magnifying glass icon below the search bar. You can then choose specific elements like tables, making it incredibly efficient, especially in lengthy documents.
2. Adding Timestamps
Collaborating on documents is made easier with the timestamp feature. By inserting a timestamp that updates automatically, you can keep track of when the document was last modified.
To add a timestamp, go to the Insert tab, click on Date and Time, select your preferred format, and check the box next to Update Automatically. Now, the timestamp will always reflect the document’s last update.
3. Smart Lookup
The Smart Lookup feature allows you to search for online information without leaving your document. Simply highlight a word or phrase, right-click, and select Search. A panel on the right will provide definitions, explanations, and additional resources related to the highlighted Text.
4. Convert PDF to Word Doc
Editing PDF files without specialized software is a common challenge. Word simplifies this by allowing you to convert PDFs into editable Word documents. To do this, open a blank document, navigate to File, select Open, and browse to your PDF file. Word will convert the PDF to an editable format, allowing you to modify the Text within.
5. Save Word Doc as PDF
Conversely, if you need to share a document with someone who doesn’t have Word, you can easily save your File as a PDF. Click on File, then Save As, choose a name for your File, and select PDF from the dropdown menu. This ensures anyone with a PDF reader can view your document.
6. Add Emojis & Other Images
Word provides access to a library of images, including icons and emojis, which can be inserted into your documents. Navigate to the Insert tab, click Icons, and explore various options. You can also find stickers, illustrations, and more to enhance your documents visually.
7. Voice Dictation
Voice dictation is a game-changer, especially for those with disabilities. By clicking on Dictate in the Home tab, you can speak directly into your document, and Word will transcribe your words accurately. This feature not only saves time but also promotes inclusivity.
8. Remove Distractions
To minimize distractions and focus solely on your document, click on the View tab and select Focus. This hides the ribbon, white space, and other elements, allowing you to concentrate on your work. To exit Focus mode, simply press the Escape key.
9. Add Watermark
Watermarks are useful for indicating the document’s status or ownership. To add a watermark, go to the Design tab, click on Watermark, and select from options like ‘Confidential’ or ‘Draft’. The Watermark will be applied to your document, conveying the intended message.
10. Hide Text
When working collaboratively, you should hide specific Text temporarily. To do this, select the Text, click on the small icon in the font section, check the box next to Hidden, and click OK. The chosen Text will now be hidden from view.
If you found these tips helpful, don’t forget to share this article with others. And if you have any additional Word hacks or hidden features you’d like to share, feel free to drop them in the comments below.