8 Best Accounting Software for Freelancers of 2021

8 Best Accounting Software for Freelancers of 2021

Last Updated on January 4, 2021 by The Soft Best

The best accounting software for freelancers: As a freelancer, you will find that you have to complete a range of tasks that you might imagine is not at all what you need. One of them is an accountant, beloved, and beloved in equal measure. However, it is important for you to know your business’s state and carefully monitor what is being done with money and whether your business is profitable.

Accounting Software for Freelancers

As a freelancer, it is most advisable to use an external account manager and thus avoid a lot of headaches or accounting software that will make your life easier. However, this does not mean that you should not be aware of everything that is happening in your business. Thus, we bring you the best accounting software for freelancers.

What Accounting Software Do You Use?

The ten apps we recommend have strengths and weaknesses. Most importantly, each one is geared towards freelancers of all stripes, so you can find the one that suits you best.

Fortunately, all paid software offer free trials. Be sure to try a few of them before upgrading to a data plan.

Why Use Accounting Software for Freelancer?

Any freelancer who has already started their career knows that managing invoices, fees, payments, and contracts are an important part of their job.

And the fact is that, unlike an employee who has to perform only those tasks that are entrusted to him and knows that on the agreed date he will receive his salary, the self-employed person is his own boss, employee, supplier, and commercial enterprise. This means that you have to be responsible for everything. Otherwise, your business may not end due to a lack of customers or goods.

For this reason, accounting software for freelancers and management software, in general, have been developed. The idea behind these tools is to make it easier for both small entrepreneurs and large companies to do the accounting and billing tasks so that we can devote time to truly productive activities.

Also, don’t be afraid to think that they are too expensive or too complicated. Most of the freelance accounting software is very affordable (or completely free) and very easy to use. In most cases, anyone with basic computer skills can handle them without issue.

What Characteristics Should a Freelance Accounting Software Have?

Before you start choosing a particular software, you must analyze a number of internal variables, such as the number of your employees as well as the number of clients. It is also necessary to control the number of issued or required invoices and, above all, the amount of processed data. Therefore, your ideal software should meet at least these general characteristics:

Easy to use

You want the software to be intuitive, remember that the goal is to make your accounting easier, not complicate it.

Availability. You may or may not need online software, but it is always recommended to evaluate software that allows you to access from anywhere and from any device since autonomy does not imply holidays or vacations.

Free or Paid?

Many companies offer free accounting software that can help us, especially initially, but as your business grows or needs access to certain tools, it is highly likely that you will need to hire a more complete payment service.

You can choose software that offer several types of subscriptions instead of others, for which you have to pay a fixed economic amount if you want to have access to all of its utilities.

Additional services

Many companies offer technical assistance and assistance to their clients. First of all, if you get started, it can be very helpful.

What is the Best Accounting Software for Freelancers?

Bookkeeping has many benefits. On the one hand, you will have more control over your business’s profitability, over accounts with more or less money, accurate knowledge of the income received, etc. On the other hand, an account in the accounting software will give you much more confidence. For example, when requesting funding from a bank; in addition, you will be able to make much more realistic predictions.

Below we bring you a list of the best accounting software for freelancers:

1. Microsoft Excel

Although Microsoft Excel is not a billing software itself, it is at least a tool that anyone with a basic knowledge of office automation can use and use.

Microsoft Excel
Microsoft Excel

If you have less than a score of clients as a freelancer, you will probably be enough and envelopes to do accounts and calculations with Microsoft Excel.

2. Freshbooks

FreshBooks probably ranks lower among much freelance accounting software, but that doesn’t mean it’s not a great piece of software that we should also recommend, among other things, because of its ease of use.


The software is heavily focused on constantly improving interface and ease of use. It has features like inventory management, extensive financial reports, customer portals, and detailed time tracking capabilities, among others, so it’s pretty comprehensive, although it might not be the best option if you’re looking for accounting software. Freelancers who are more focused on other aspects. In any case, it is also software that has significant strengths such as billing, budgeting, and of course customer management.

3. Docuten

This software allows you to issue invoices to both public and private administrations.


In addition, the signing of contracts and other types of documentation can be carried out electronically, including biometric signatures from mobile devices, which have national and international legal force.

4. Zervant

Zervant is a simple and free invoicing software ideal for entrepreneurs and small businesses. The software lets you create and send professional invoices online in just 60 seconds.


Zervant offers various functions that allow you to create, inter alia, quotations, invoices, invoice receipts, electronic invoices (electronic invoices), invoices with and without VAT, customer and product database, invoices prepayment, as well as payment reminders.

The service is free for 10 customers, but it also has premium subscriptions that are available with a 14-day trial period.

Zervant also has a mobile app on Google Play and the Apple App Store.

5. Reviso

This is an accounting software for managers, freelancers, and small and medium businesses.


In addition, it can also be used by non-profit organizations such as associations or foundations. Submit your taxes electronically.

6. Sellsy

Sellsy is an ultra-modern, aesthetic, and highly practical online solution. Besides creating invoices and setting up budgets, it also offers planning tasks.


In short, accounting software for freelancers of French origin, but also one of the most recommended. Its management formula includes the ability to evaluate leads or even sales automation tools. You can also manage your accounts thanks to the bank connections built into the solution.

7. Xero

Although this is an information software in English, the truth is that Xero is also one of the best accounting software for freelancers.


Xero can help you with yours, although you should also be aware that this is a paid software with several options: for example, you can pay for the most basic version at 9 per month, the standard at 30 per month, and for the premium at 70 per month. The right plan for you depends on the size and scope of your freelance business.

For people who only need to file a few bills a month, the original plan is fine. It is limited to five accounts and / or quotes, five accounts, and 20 reconciled bank transactions. Standard and Premium plans offer unlimited invoices, invoices, and reconciliations. Premium is the only plan that supports multiple currencies.

In terms of resources, it’s hard to come up with something that freelancers don’t want to include. The software allows you to accept payments, manage contacts, track inventory, pay bills, create purchase orders, keep track of schedules, and much more.

It’s also great from a tax point of view. You can calculate taxes on the go as you work, and create and submit forms from within the
best accounting software for freelancers.

8. Sage Business Cloud

Sage Business Cloud or Sage is an end-to-end solution used by many microenterprises that allow us to manage invoices and accounting at the same time. This way you can edit purchase orders, enter rules, have an idea of ​​your situation (scope, markups, schedules). Best of all, at the end of the fiscal year, the software gives you a real balance sheet.

Sage Business Cloud
Sage Business Cloud

Sage offers several versions tailored for each type of business. For micro-entrepreneurs, prices start at € 9 excl.VAT per month with a free trial.

Thanks to this offer, you can also use the version in your mobile app for Apple, Android, and Windows Phone.

Advantages and Disadvantages of Accounting Softwares for Freelancer

We have already talked about why freelancers are interested in using accounting software and which software are among the top five on the market. Perhaps now is the time to specifically talk about the advantages and disadvantages that using one of these best accounting software for freelancers can mean for your business if you are a freelancer.

Let’s start with the benefits that are more pleasant, and in this case, there are also several of them:

  • They combine and organize all information about the company in one place, at least the softwares that include the database.
  • You can perform multiple operations of your company and business in one place.
  • Online softwares allow you to access all of this information, which they combine, from anywhere, anytime. As long as you have the Internet, you can go to the site.
  • They reduce internal management costs of management in the company.
  • They simplify the monitoring and control of company agents as data can be quickly retrieved from the software.
  • They allow you to plan strategies and processes.
  • They make it easier and faster to detect errors, as well as facilitate their elimination.
  • And, thanks to all this, they ultimately increase the return on investment.

As for the negative aspects of accounting software for freelancers, here we find fewer examples, but still important. There are basically two disadvantages:

  • If they are to be implemented throughout the company, they will require a lot of effort to remodel the old infrastructure to replace it with a new software.
  • You need to learn how they work and change old work habits to adapt them to the software’s tools.


What accounting software or applications would you add to this list? What are the unique features that make them so special? As always, you can leave all your opinions and suggestions in the comments below.