43 Best Project Management Software for Small Teams of 2021

Last Updated on January 3, 2021 by The Soft Best

Choosing the best project management software for small teams for ourselves the services with which we could work on projects several times more efficiently, we have developed a whole list of various tasks and time management services for managing and planning projects, teamwork, building online diagrams, etc.

Best Project Management Software for Small Teams
Best Project Management Software for Small Teams

Best Project Management Software for Small Teams

Initially, there were more than 100 services, but gradually the list was reduced, and we chose three that best project management software for small teams meets our needs together: Jira, Slack, and GanttPro. But, if suddenly these services do not help you in scheduling tasks and working with the team, I will share the full list with you:


 is a powerful online service that allows development teams to plan projects, assign task performers, plan sprints, and collect tasks in a backlog, set priorities, and deadlines.

best project management software for small teams

  • Drag & Drop to drag and drop tasks in the backlog in the sprint.
  • A large number of filtering settings.
  • Visualization – allows you to navigate and make changes in the sprint quickly.
  • Ability to select reasons for closing tasks.
  • Detailed reports.
  • Easy to manage projects.
  • Convenient and straightforward time tracker.
  • Due to the huge number of settings, it is very difficult and time-consuming to understand them, it is often difficult to just find the answer to a question of interest, the FAQ does not describe in detail how to solve problems.
  • It is not possible to assign multiple performers for 1 task.
  • Applying certain settings to filters that are useful to the team may block the settings that are already in use.


A web-service (applications for desktop, iOS, and Android are also available) for creating chats and individual groups for conducting discussions with a team, clients, or users.

best project management software

  • Simplicity and speed of the application (Slack was chosen as an alternative to Skype).
  • Cross-platform: can be used from any device.
  • Ability to create separate groups.
  • Quick file sharing.
  • Quick message search.
  • Free until you exceed the limit in messages.
  • All the main features are scattered and hidden in drop-downs.
  • There is no way to customize the interface.
  • There is no way to turn off notifications.

3. GanttPro

Gantt chart that allows you to plan and manage projects online, visualize processes, create tasks and assign them to participants, set deadlines and percentage of completion of individual tasks and the project as a whole, add milestones, share the created Gantt chart with a team and with clients with the right to view and export his.

best project management software

  • Availability of automatic project planning.
  • Opportunity for team interaction: comments on tasks, files, quick notifications.
  • Drag & Drop to drag and drop tasks, set the percentage of completion, etc.
  • Ability to set your own working days and hours for better project management. You can set up personal
  • calendars even for years to come and use them as ready-made templates.
  • Setting dependencies between tasks.
  • An interesting opportunity to cancel actions and return the project to any moment. This helps in cases when
  • one of the team makes mistakes in the project.
  • Ability to create complex, multi-level projects.
  • Assigning roles to team members and access rights.
  • Ability to compare the current status of the project with the originally planned. The Basic Plan is responsible for this.
  • Well thought out work with loading resources.
  • Time tracking of employees, task timer.
  • There is no purely mobile version and mobile application.
  • Not a lot of integrations: in there were JIRA Cloud and Google Drive.
  • While there are few opportunities to create custom reports.


A web-service is also available on iOS and Android, which allows you to track errors, plan projects and activities, manage resources and set tasks for project participants, set deadlines and milestones of the project, and monitor project costs. The service also offers file sharing and synchronization with Google Drive, Gmail, and Outlook.

best project management software for small teams

  • Simple and Intuitive Interface;
  • Chat Features;
  • Integration With Other Services;
  • Tags for Tasks;
  • The Ability to Create Reports.
  • There is no setting the percentage of completion of tasks and tracking the progress of the project as a whole;
  • There is no way to prioritize tasks


One of the most popular online services for collaboration on projects, allowing you to share documents, conduct discussions with the team, create to-do sheets and add comments to tasks, send and receive e-mails.

best project management software for small teams

  • It allows you to work together with both small and large teams successfully;
  • Easy to use;
  • Availability of instant update notifications.
  • There are no opportunities for tactical and strategic planning;
  • Lack of features for tracking errors;
  • It is impossible to evaluate the full picture of the project.


Asana is a web application also available on iOS and Android that allows you to assign tasks, set priorities and deadlines, monitor the status of tasks and the status of the project as a whole.

best project management software for small teams

  • Ease of use;
  • It is possible to manage several projects within one team;
  • Tags for tasks;
  • Performance analysis.
  • There is no way to assign tasks to several project participants;
  • It is impossible to evaluate the project as a whole;
  • No import/export from/to MS Project.


A popular online service that allows you to organize your tasks, to-do lists, discussions, and ideas on one board.

best project management software for small teams

Intuitive; free if you do not intend to use extensions; the ability to set priorities.


An application is written in .NET for project management, including an error tracking system. Gemini can be used both for classical project management and within the framework of Agile and Scrum methodologies.

best project management software for small teams

Testimonials: Fully customizable interface. Reviews against: problems may occur during the first setup; heavy documentation.

Easy Redmine

Open Source software for task management, planning, and management of large projects with extensions for resource management, finance, CRM, etc.

best project management software for small teams

  • There is an opportunity to install software on your own server;
  • Great for large teams.
  • There is no general visualization of projects;
  • Inconvenient navigation; there is no way to plan sprints quickly.

10. Teamweek 

Teamweek – a web-based application for creating Gantt charts, like GanttPRO. Also available on iOS.

best project management software for small teams

  • Nice interface;
  • Ease of use;
  • Excellent tech support.
  • There is no way to establish dependencies between tasks,
  • Percentage of completion, and monitor the overall progress;
  • No deadlines;
  • You cannot create multi-level projects.


Merlin is another Gantt charting software for Mac OS X with the ability to keep track of project costs and budgets.

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it is possible to install software on your own server. Reviews against it is: like most desktop applications, low mobility; It is available only for Mac OS X users. is a simple application for creating a task sheet and managing it with your team like Kanban boards.

best project management software for small teams

  • Free and no registration required.
  • For this level of application, they are not.


like all project management services, it has the ability to work on projects with the team, manage tasks, monitor progress. But besides this, ActiveCollab offers to download current expenses and invoices, allowing you to pay them using PayPal or credit card instantly.

best project management software for small teams

  • Ease of use;
  • convenient task filtering;
  • the ability to mention in the comments of project participants;
  • co-writing content;
  • offers a solution that you can install on your own server.

Zoho Projects

the best project management software for small teams, which allows you to plan projects together with the team, create and assign tasks, monitor updates, create reports and analyze performance, comment and discuss tasks and receive summary discussions for each task.

best project management software for small teams

  • In addition to Zoho Projects,
  • You can also use Zoho Mail,
  • Zoho CRM,
  • Zoho documents,
  • Depending on the needs of your company.
  • Due to a large number of features,
  • users may simply not find those that they really need;
  • starts to slow down after downloading files.


service is an organized workspace for instant viewing of an entire project, setting and assigning tasks using “stickers” and a calendar. Freedcamp offers add-ons for CRM, invoicing, bug tracking, and creating wiki pages.

  • It is possible to prioritize tasks;
  • You can divide all projects into separate tabs;
  • Ease of use,
  • Fast and high-quality user support.
  • Your expectations from add-ons may be overstated;
  • There is no way to set the progress and percentage of completion of tasks.



ManagePro – a desktop application that includes the main features for the best project management software for small teams: Gantt chart, task assignment, setting priorities for execution.

  • Web interface as an extension.
  • Installation and configuration will take some time;
  • There is no way to start using the online version immediately.


Bitrix24 – a service that includes task management, project planning and project execution time, visualization of information on the calendar, the ability to share documents, create virtual workgroups, and receive notifications.

  • Can be used as a CRM system;
  • Wide opportunities.
  • Hard to use;
  • minimal visualization of tasks and projects in general;
  • impossible to customize:
  • many features that you will never need;
  • extra charge for updates.


Podio – an application that allows you to work on projects together with a team, manage projects and tasks, store and share files. The app can be used as a CRM system or an intranet in which your colleagues can interact.

  • Product flexibility and customizability;
  • The ability to assign resources and keep track of numbers (budget, expenses, etc.)
  • Inconvenient navigation.


A single system for working on projects together with a team with advanced functional features: it allows you to assign roles and create a workspace for each department, set and discuss tasks, monitor their status and progress, share files, and display project tasks in a Gantt chart and Receive weekly reports.

  • Convenient for both large and small teams;
  • It is possible to create separate folders for individual projects.
  • Creating branched multi-level projects, you can easily get lost in navigation.


A veteran in the market for best project management software for small teams. It allows you to create Gantt charts for your projects, set tasks, and assign them to project participants, set deadlines, and monitor progress, as well as attach files and a million more.

  • A serious best project management software for small teams, which should be considered as a long-term investment of your company.
  • Not suitable for small teams;
  • Slow tech support;
  • To understand and start working with the service, you will have to spend a lot of time.


A task manager for developers that allows you to plan sprints, add tasks to the backlog, assign tasks to team members, set estimates, monitor progress, and, if necessary, do code reviews.

  • One of the most popular and reliable SaaS solutions for task management;
  • Instant notifications;
  • Performance analytics;
  • Reviews against: no mobile application or optimization;
  • UX/UI are far from user-friendly.


ProofHQ – an application that allows you to share documents/designs/prototypes, comment on the team and make decisions together, allow customers to leave comments, download different versions of the project, and share them.

Reviews for: ongoing application support, ease of use, the opportunity to discuss with the team, integration with other services.


10,000ft – a task manager that allows you to create a profile for each project participant, work on projects with the team, assign tasks, and monitor the workload of each participant — all on one sheet.

  • You can get a complete picture of all the tasks and all participants.
  • Suitable only for small teams, it is impossible to specify long-term goals and evaluate the completion date of the entire project.


CRM and best project management software for small teams with integration with Gmail / Google Apps and Outlook 2013 / Office365. It allows you to quickly manage tasks and monitor statuses within the marketing and sales department.

  • Easy setup, adding contacts, and using the system;
  • There is an application for iOS; simple nice interface.
  • Not suitable if your work is not tied to customer relationships.



Web-service allows you to assign tasks and monitor the status of their implementation via e-mail.

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  • Ease of use;
  • Instant notifications of new tasks,
  • There are applications for mobile devices.
  • It is impossible to set deadlines for completing tasks.


An online service that allows you to notify other team members in short posts about the tasks and their statuses that you are currently working on.

  • It is very fast and very simple.
  • WorkingOn, perfectly coping with the task of instant communication, will not be able to become a solution to the problem of project management.

Process Street 

Process Street – a service for managing business processes that allow you to create workspaces, set tasks and create checklists and SOP (standard operating procedures), monitor processes in the company, establish rights, plan activities and manage projects together with colleagues.

There is no way to sort tasks by dates of execution and performers, there is no way to unload projects and checklists.


Agile / Scrum service for task manager, planning sprints and releases, tracking progress, working on projects with the team, allows you to report bugs and requests for new features based on user feedback.

Free for small businesses, optimized for Agile.


The service does not focus on a holistic application for project management and not on integration with other services, but on building its own solutions, connecting already used services and communication channels.

it’s very convenient when you cannot find a service that meets all the needs of your company. Despite the apparent ease of use, creating your own application based on RunMyProcess will take some time.

OneSoft Connect

OneSoft Connect is an HR and task manager offering to create a profile for each team member and manage tasks, monitor performance and workload. It can also be used as a CRM system.

The ability to put tickets to team members, as well as the ability to store data and establish connections between them. not suitable for integrated project management.

Task Manager

Task Manager – software for desktops (Windows 8, 7, Vista, and XP), which is a simple task scheduler. It allows you to divide projects into tasks, manage tasks, and delegate them to team members.

  • There are notifications and quick templates;
  • Free 45-day trial.
  • It takes time to deal with all the functional features;
  • The quality of technical support depends on the manager; conditional system mobility.


PayPanther – an best project management software for small teams not only for project management (although this feature is also present), but for tracking online payments, creating invoices, and also conducting bookkeeping.

  • Easy to use;
  • The CRM system is integrated into the application;
  • lets you keep track of internal metrics.
  • Not suitable for collaboration of a large team.

MS Project

MS Project– A giant in the best project management software for small teams, which is based on a Gantt chart that allows you to plan projects and manage resources, plan what-if scenarios, and also set and monitor deadlines and progress.

A stable system, which there is reason to trust. This software is only available on the desktop. There is no mobility; You won’t be able to quickly figure it out due to the large number of features that are not always needed; There is no way to share the project soon.


ISETIA is a the best project management software for small teams that combines a Kanban board, a hierarchical task structure, and a Gantt chart. It allows you to exchange documents and files in the system.

A fairly simple interface, the ability to visualize data in different forms. The service does not seem to have support still.


Kanbanery is a popular project management service using Kanban boards.

You can quickly start using, there is the opportunity to share projects with customers. The service does not seem to have support still.


Nutcache is a web-based application for tracking progress, status and lead time, billing, and tracking costs and managing projects.

Ease of use, as I see, a good solution for sales managers. There is no automatic billing; there is no way to work together with team members.

Eylean Board

Eylean Board is a desktop client (no web application) for managing Agile projects, which is a task board for Scrum and Kanban.

Flexibility and simplicity of the interface, there is integration with TFS. There is no way to set subtasks. A little off-list of services that we found interesting and possibly useful for other projects:

KPI Fire 

KPI Fire – the service allows you to set short-term and long-term goals for team members and monitor the progress of the project.

The service makes it easy to compare performance and strategic plans with current performance. It takes time to set up work with the service.


Odoo is a collection of open source business applications that include CRM, POS, website development, eCommerce, sales, billing, bookkeeping, resource tracking, HR, as well as services for project management and marketing.

There are many models for business, everyone can find for themselves. To work with the service, you need to have a background in development, it will not be easy for the manager to figure it out right away.


Crowdicity is an idea management service with an impressive customer base: LEGO, WWF, BBC, P&G, Deloitte, John Lewis, and others. Allows team members to put forward ideas and vote for them.

Very easy to use; In Crowdicity, the entire interface can be customized for your company. There are no statistics and the ability to conduct final surveys.


Camayak – the service will not be a godsend for managing it-projects but is perfect for managing publishers and collaboration of marketing specialists and content and SMM managers.

It allows you to set deadlines, plan activities, conduct all correspondence and discussions on one platform, as well as coordinate the actions of the content department and designers.

eXo Platform

eXo Platform– a service that brings together all employees, developers, and customers together. It is a combination of all communication channels, from the intranet, mailboxes, to social networks and a blog.

Enhanced impressive functionality. It can be difficult to start using the service; service can freeze a lot.


Kindling – the service allows team members to share ideas and quickly express their opinion on the proposals of other participants. Thus, you can build your work by asking the opinion of each participant.

Intuitive interface. There isn’t enough functionality for planning. For planning, you will need to use the same online service Jiraor Gantt chart from GanttPro.


As a result. Now there are a lot of applications for managing your projects. You can find absolutely any software that suits the needs of your particular company. The problem is choice. How to understand that a service offering “to organize relationships, people and projects easily and easily, today” is the task manager that you have been looking for for so long?

I hope this list helps you choose the right software!

What do you use for project management?